In this post I will configure the Power Automate template "Request approval in Teams for a selected item in SharePoint" as a replacement for the SharePoint 2010 Approval workflow to manage Approvals in a SharePoint . This will also stop the Approval Process flow from running any time a document is updated. If the applied condition value is equal to "no", that means if the product price is not greater than 2000, then the product will update as "Approved" which is already approved by "Supervisor". In the Enable Content Approval area of the second page of the association form, there's an option to Update the approval status after the workflow is completed (use this workflow to control content approval). Approval Status Column Formatting - gone! - Microsoft Tech ... Our trigger condition is very narrow and this is the key. If yes, update the column in the invoice document library for Approver name, comments and status. From your SharePoint 2013 workflow, call the SharePoint 2010 workflow. Modify file properties in SharePoint after approval ... Approval workflow does not update the approval status of ... SharePoint Legacy Versions - Development and Other Programming Use this forum to discuss topics about using Visual Studio with SharePoint and other programming for versions of SharePoint prior to 2010. In the set content approval status action, I believe that you need to provide the ETag value and use the ItemID rather than the ID. The update is rolling out now and shall be in your tenant in a few days. The detailed step-by-step could be found here. Solution was to use a Sharepoint 2010 workflow instead of 2013: Set Variable: AprSt to Current Element:Approval Status Update item in Current Element If Variable: AprSt not equals 0;#Approved Set content approval status to Pending with comments Else Set content approval status to Approved with comments. Re: How to display approval status from microsoft flow on Sharepoint O365? Approval Flows - kalmstrom.com Business Solutions if i click that link Nintex form will open. In the Body box on the Send an email (V2) card, use the Comments token from the Approvals - Start an approval action. I will update the docs this week. Enter SharePoint in the search box on the Choose an action card, select the SharePoint filter, and then select the Update item action. 3. after approved its updating in list column as Approved. Id and title as given below in the screenshot. This can only be achieved using SharePoint REST APIs. This workflow action is used by the workflow to update the built-in SharePoint approval status of the current item. Request for approval. In this video, you will learn how to create a SharePoint Approval Flow. . The update will break the JSON you have used currently. In my experience helping clients, nine of ten SharePoint-related automation fit this scenario. From your SharePoint 2013 workflow, do a web service call to update the content approval status. This has been working fine since January and broke earlier this week. In this scenario, after the workflow is completed, the approval status of the item against which the workflow was started does not get updated. For the beginning, I was trying to create content approval only (without workflow) But when I click the item and choose approve, It failed to update approval status No matter how much I try to approve it, item status remains pending. Post the update, the @currentField and [$_ModerationStatus] will resolve to internal code and @currentField.displayValue and [$_ModerationStatus.displayValue] will resolve to the localized string. Set approval status. Here is a document with the broken down steps. I have a workflow that I want to update the content approval status. I am referring to a document library with Approval turned on, which obviously then automatically produces the [Approval Status] field. Initialize the rest URL which has list name and item ID as input and internal names of the approval status and approval comments. Create a flow that sends an approval e-mails. . This can be found in the versioning settings in the list/library settings. Hello @KrisCachia, you have to add another action after that approval action: a condition needs to be prooved. As Microsoft recently announced the upcoming retirement of SharePoint 2010 workflows we have seen a lot of questions about how to transition away from them before November.. Once it's done, Click at New Step Choose an action as "Update Row". Left-clicking the pearl, mouse-over Insert Action and then . For that, Add an "Update item" action to the "no" branch and set the Product Status Value as "Approved" as like below screenshot. Document update in the flow. I'm a newbie in Sharepoint. I have SharePoint site with publishing features enabled. Not only this but we can use dynamic values . Use the trigger called When an item or a file is modified. So, I wired up a utility wf on the task list where the tasks are created to update a document status field on the item that is in the approval process. Ever had a scenario where you receive regular emails with links from which you have documents to download from and then you manually upload them to an intern. What is SharePoint content approval? In SharePoint 2010, you create an approval workflow that is configured to start automatically when an item is changed and is also configured to update the approval status of the item after the workflow has been completed. The workflow seems to be working OK, but at the end of the workflow the approval status is not updated. This [Approval Status] field is the one i cannot change in a flow, and as far as others have posted, as of yet you cannot update the [Approval Status] with a flow. Flow with a custom status column If you can manage without the security given by the built-in 'Approval Status' column, we recommend using a custom column for approval status and expand the Flow so that this status column is updated automatically when an item has been approved or rejected. In the demo below, Peter creates a custom column for approval status. When a file is created or modified in SharePoint, Update the file properties after approval. SharePoint Legacy Versions - Development and Other Programming Use this forum to discuss topics about using Visual Studio with SharePoint and other programming for versions of SharePoint prior to 2010. Hope someone can point me in the right . Create a flow that sends an approval e-mails and updates a custom approval status column: https://www.kalmstrom.com/Tips//SharePoint-Flows/Flow-Approvals.htm However, the refresh never finishes. First, we need to refresh the data source in the app. - Invoice Test. In the demo below, Peter creates a custom column for approval status. The next part is the trick that makes this work. Flow with a custom status column If you can manage without the security given by the built-in 'Approval Status' column, we recommend using a custom column for approval status and expand the Flow so that this status column is updated automatically when an item has been approved or rejected. If someone submits an item to a list or library that requires approvals, it is in Pending status until someone (who has at least Manage Lists permissions level) approves it. Any idea why SharePoint is not setting this field even after enabling "Update the approval status after the workflow is completed (use this workflow to control content approval)." in workflow. IF the result of the approval is "Approve", in the YES Branch you have to add the action of actualizing the file or item. The approval comment is displayed in column of "Approver Comments". Automated. @m3ngi3 This is now resolved locally and the upcoming updates will have support for Approval Status column.. Below are the steps to get the approval status and approval comments using REST API. I have created a custom approval workflow using Sharepoint Designer 2010. While it is awaiting approval, it remains in Pending status.. Usually, when an item is in Pending status, only the item originator and the people who have permissions to manage lists and libraries can see it. This as such is no big deal while the "Get files properties only" action can give you that information very simple. Select the action, drag it onto the design canvas and drop it onto a design pearl. In SharePoint of Office 365, I created a document library with Approval enabled. I have a custom content type with the out of the box approval workflow configured. Here is the only step in the workflow: If PTO Calendar:Approval Status equals 0; . 3. after approved its updating in list column as Approved. 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